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4-H members, parents,
and leaders are responsible for understanding and following these policies.
· A 4-H member may only be
enrolled in a 4-H Shooting Sports project if it is led by a 4-H Certified
Shooting Sports volunteer. There is NO Exception to this policy for a
parent working with his or her own child.
Only a certified 4-H Shooting Sports leader may lead any member in a
Shooting Sports project.
· 4-H Leader Certification
is required for volunteers in the Shooting Sports discipline projects:
Archery, Air Rifle (BB/Pellet), Small bore Rifle, Pellet Pistol, Shotgun,
Muzzleloading, and Hunting & Outdoor Skills. No other certification or qualifications
are accepted as a substitute.
To participate in any 4-H Shooting Sports
discipline, a 4-H member must have successfully completed a safety
course. There are two options
available to satisfy this requirement.
·
Successfully participated in an Hunter Safety Education class
sponsored by the Missouri Department of Conservation, or
·
Enroll and complete 4-H project 740-Shooting Sports Safety
Project 740- Shooting Sports Safety consists of a minimum of 6
hours of firearms, archery, shooting safety. Certified discipline instructors may
teach/conduct the Shooting Sports Safety project or it may be taught by
other “qualified” safety instructors. It is recommended that local MDC Hunter
Education Instructors be used to teach this basic safety course on a
county-wide basis.
4-H members ages 8-10 cannot be Hunter Ed certified by MDC –
but they are eligible to participate in 4-H Shooting Sports. Local Hunter Ed instructors may teach a
simplified, basic safety course for our 4-H members.
There is not specific 4-H
Shooting Sports Safety curriculum.
Safety principles should be gleaned from each of the
disciplines. Many use the MDC Hunter
Ed curriculum as a base, modifying the 10 hours of instruction for a 6-hour
course.
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Missouri 4-H Shooting Sports County
Programs
1. State 4-H volunteer leader
procedures and policies followed.
Leader
application forms completed, signed, approved, and on file in the extension
office for all Certified Leaders, Assistant Instructors, Junior
Leaders. All instruction must be done
under the supervision of a Missouri
4-H Certified Shooting Sports Leader.
Work closely with the 4-H Youth Development Program staff person in
each county to meet state and local guidelines for volunteer leaders.
2. Waiver of Liability/Parental Permission Form (PDF)
All
4-H members enrolled in the Shooting Sports projects are to have parent or
guardian read and sign the Shooting Sports Waiver before beginning project
meetings. The certified instructor or county coordinator must ascertain
that all members have the forms signed before participation. Forms are to be turned into the Youth
Specialist or YEA and kept in a permanent file in the Extension Center.
3. Health and Parent Consent Form (PDF)
All
4-H Shooting Sports members/parents are to complete and sign the standardized
University of
Missouri 4-H Youth
Development Health Statement/Parent Consent Form prior to participation in
4-H Shooting Sports. In the Activity
blank, write 4-H Shooting Sports program.
In the Date blank write “1999-00 4-H Year”. A photo copy of the form should be given
to the 4-H Youth Specialist or YEA and kept on file in the Extension Center. The original is to be kept on hand at all shooting sports=
events/activities/meetings by the certified project leader. The leader and all assistants should
study the health statements and familiarize themselves with any special
medical needs or problems of the 4-H members. Discuss with the parents procedures that
should be followed in the case of an incident.
4. Accident Insurance
Each
county program should take out special accident insurance coverage on
Shooting Sports members. The
“year” plan offered by specialty insurance companies is
suggested. Many are available at $1
per member per year. All shooting
sports leaders should know the policy number and procedures required. A copy of the policy should be kept with
the certified leader and the original kept in the Extension Center.
5. Emergency Plan
An
emergency plan o faction should be written and followed for each training
site and/or activity. This plan should consider:
·
Potential risks analyzed and procedures planned
·
Minor incidents/first aid-who treats or
determines procedure (first aid kit)
·
Access to emergency medical treatment (telephone
on site, phone numbers to call, transportation, etc.)
·
Two-deep leadership (at least two adults on hand)
both know the plan and procedures
·
Natural Catastrophe procedure (fire, tornado,
lightening, etc.)
6. Incident Report (PDF)
A
“4-H Event/Activity Incident Report” should be completed for
any incident. Incidents include but
are not limited to: illness, injuries, lost/stolen valuables, accidents,
property damage, safety or other rule violations. Other issues of concern may also merit an
Incident Report. All incidents
should be reported to the County
Coordinator and
Extension Youth Staff person immediately.
The written report should be kept on file at the Extension Center. Extension staff should take appropriate
action and advise the State 4-H Office and the University of Missouri
Department of Risk & Insurance Management as deemed fitting.
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Instructor
Certification Policies
All Shooting Sports volunteers must conform to the
established policy and procedures for application and acceptance
established for any volunteer leader by the Missouri 4-H Youth Development Program.
These policies and procedures are found in detail in the Missouri 4-H Handbook. Briefly this
procedure includes
· Submit Application –
complete form Missouri 4-H Volunteer Enrollment
Form LG636
(PDF) and submit to extension staff person in home county
· Application Reviewed by
extension staff and county
Volunteer Personnel
Committee
· Background check may be
performed
Volunteer application approved, disapproved, or
approved with modifications
Missouri 4-H recognizes three levels of
leadership in the 4-H Shooting Sports Program.
1. Certified Instructor
a.
21 years of age or older.
b.
Successfully completed the 4-H Shooting Sports Leader Certification
Workshop conducted by the Missouri Shooting Sports Training Team.
c.
No convictions for game and fish law violations within the past two
years.
2. Assistant Instructor
a.
18 years of age or older.
b.
Work with youth only under the direct supervision of a certified
instructor.
3. Junior Leader
a.
Older 4-H youth, with 4-H Shooting Sports experience.
b.
Approved by Certified Instructor.
c.
May assist adult volunteers in a variety of ways.
d. May not work with youth without
the certified instructor present
Instructor Renewal
Policy
· To keep certification valid, an
instructor must teach or assist in teaching the shooting sports discipline
course at least every two years.
· Once certification lapses, (not
teaching for two years) an instructor must repeat a State Leader's
Certification Workshop.
·
Renewal will be required of all instructors when a program change
requires an update or is deemed necessary by the state coordinator.
Certification/Qualification
4-H Certification, achieved only by successful
participation in a 4-H leader workshop is an absolute requirement for an
instructor in the shooting disciplines.
No other certifications or qualifications are accepted as a
substitute. Just because you are an
expert marksman does not mean you know how to work with kids. And just because you are firearms
instructor certified by another person does not mean you know about 4-H
philosophy and procedure. Each 4-H
leader workshop includes youth development principles and concepts, risk
management practices, and program management in addition to shooting
discipline training.
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PDF Version
Each 4-H Shooting Sports group with financial
responsibilities should visit with their local University Extension 4-H
staff person for advice and guidance prior to establishing financial
accounts, policies, and procedures.
Regardless of the
funding source, 4-H funds belong to the “public” Extension
employees and 4-H volunteers should take their fiduciary responsibilities
seriously. Funds raised in the name of 4-H must be used only for 4-H
purposes and activities.
Ø County 4-H Shooting
Sports groups (committees) are encouraged to channel funds through the
County 4-H Council as separate designated funds account. If the county chooses to establish a
special interest Shooting Sports Club, that club may establish their own
treasury following the recommended guideline.
Ø Any 4-H group, which
has annual receipts of over $50, should establish a checking account at a
public financial institution.
Ø The checking/savings
account should be set up so that checks and withdrawals require two
signatures.
Ø Whenever the treasurer
is under 21 years of age, the co-signer must be an adult.
Ø Parent and child from
the same family should not be co-signers.
Ø The 4-H group should
have an Employee Identification Number (EIN). Apply for an EIN with form
SS-4, which can be obtained from your bank or the IRS.
Ø Treasurers of any 4-H group are
required to use the Missouri
4-H Club Treasurer Record Book (Y672), available through county University
Extension 4-H staff. (For groups with large annual budgets, the treasurer
may substitute a commercially prepared financial record book or
computerized financial record keeping system.)
Ø An accurate and
detailed record of all receipts and expenditures must be kept. Refer to
details in Y672.
a.
Whenever the group receives cash or checks, the treasurer must write
receipts for all money received and provide this to the customer or donor.
b.
Receipt should include amount, what the funds were for, and the
date.
c.
Deposit all funds at least monthly.
Large deposits should be made within 3 days.
d.
Use and keep a copy of the Deposit Slip. Record all checks and cash, include
source, name, and check number.
e.
Pay bills only with a check, never with cash.
f.
Always have a written bill, invoice, or statement before writing a
check.
Ø Treasurer should
provide a written detail financial report at each meeting; club treasurers
at club meetings, and county shooting sports groups (clubs or committees)
at each 4-H Council meeting.
Ø An annual audit of
finances is required. The auditing
committee, which may be made of volunteers, examines and verifies accounts,
receipts, expenses, and procedures.
Ø All fund-raisers should
be approved in advance by the 4-H staff person and/or the county 4-H
Council.
Ø Equipment and supplies
donated in the name of 4-H are to be used only for 4-H purposes and do not
become the possession of an individual.
Ø Receipts of donated
supplies or equipment should be written and given to the donor.
Ø Donations of funds,
supplies, or equipment should be reported to the 4-H staff person and the
county 4-H Council.
Ø The club leader or
group advisor (Shooting Sports County Coordinator) should keep an accurate
and up to date inventory list of donated equipment. A copy of the inventory should be
provided to the 4-H staff person annually and when new equipment is added.
Ø The inventory should be
as detailed as possible and include: donor, date of donation, brand name,
model name/number, and serial/ identification number if available.
Ø Should a 4-H club or
group disband or cease to function, any funds, donated equipment, and
supplies become the property of the county 4-H Council (or Extension
Council). It is inappropriate and
illegal to transfer funds or equipment to individual members or leaders.
Ø Contributions to
approved 4-H groups are usually tax deductible for the donors. Check with the University Extension 4-H
staff person for details and documentation.
Individual donors should always consult with their own tax preparer.
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